Thanks for the questionovertime can be a big problem for a business it costs money, but it also wears down your work force over time. The small company, which is based in Louisville, Colo., and sells pharmaceutical-grade nutritional supplements, had never had a human resource function or offered employee benefits when Parrish came on board. Adding one full-time sales associate at an annual cost of $32,000 seems like a smart investment. Nor do these numbers includethe hidden costs associated with training the new employee, since there will be a temporary drop in efficiency. How can you explain and justify the improvement in quality? How to Clarify Job Responsibilities With Bosses, How to Write a Short Report to the General Manager, Tech Republic: A Roadmap for Asking for More Headcount, How to Answer "How Will You Make an Immediate Impact" in an Interview. Describe how each of the requested employees will enable your department to complete work on schedule. I am requesting permission to immediately hire 30 half-time seasonal employees in the shipping department . Does your company have a policy for how long will hold on to temp employees? letter requesting staff workovertime how to write a letter requesting for a overtime allowance for my security his normal When we see things are lagging because of any reason, we take steps to ensure that we catch up with the prepared schedule. $("span.current-site").html("SHRM China "); Copyright 2015-2018 All rights reserved. In terms of the need for re-instating the role (full time), focus on why the position is needed in the first place. Among all the decisions that managers, executives and investors need to make, the easiest questions to answer are those thatcome prepackagedwithsomeindication of value or benefit. 11 August 2020. Members may download one copy of our sample forms and templates for your personal use within your organization. hbbd```b``i{0IfddLq X&L`DH uL-` Dd $&H?sH]$ 00~AJg` Hiring approvals dont always happen the first time theyre submitted, Herrmann notes. For customer satisfaction, smoother and better service, and positive impact on the employees, I request you to look into this matter and consider my justification by reviewing the flow sheets and investment sheet that has been enclosed with the letter. Still, she had to do her due diligence and create a proper job description prior to hiring a well-rounded HR generalist. Sample Letter Requesting Additional Staff. Customize the documents to include your company's due diligence requirements when adding additional headcount. If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. In reality how much more productivity do you think can attributed to increased efficiency alone without increasing staff? Privacy, 2006-2023, ConnectsUs HRand/or its affiliates, 1965 4th Avenue West Thank you.. 625 0 obj <>/Filter/FlateDecode/ID[<73CCF6576B40D343A6C0BE47C70C86F5>]/Index[588 66]/Info 587 0 R/Length 142/Prev 354194/Root 589 0 R/Size 654/Type/XRef/W[1 3 1]>>stream Thanks. Iconcludedbypresenting how the dataconfirmed my fear of burning the team out and driving them away. When a few people have shown that they are incapable to work. Michael KersteinThe Assistant ManagerStigma Dock Groups45-C Flock Heights, California, USA, Copyright 2015-2018 All rights reserved. The letter will communicate the urgency of doing this. Activities that add the greatest value, such as policy development and performance management, should be handled internally, whereas high-risk, low-reward transactional HR tasks, such as payroll and benefits administration, might be candidates for outsourcing. Follow these five steps to increase your chances for success. Also make clear how you arrived at the conclusion that you need more employees and how the budget will cover the costs to recruit, train, onboard and pay them. FORHR CONSULTANTS Company and industry trends. Talking about the fiscal acclivity, it will cost the company $8230 to hire the aforesaid staff on a temporary basis for a period of six months (until the project completes). Follow the steps in this guide to help you build a solid business case to justify an increase in headcount for your team. Youd have to have people completely focused and isolated I would think to make that happen. Valentines 2023: How to Make Valentine's Day Romantic? This type of planning generally occurs before the company opens its doors for business. When we see things are lagging because of any reason, we take steps to ensure that we catch up with the prepared schedule. Avoid guessing when it comes to requesting additional staff. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload Dear Sir, I am writing to show my sincere concerns on the matter of hiring new employees for the project of providing budget phones which are called sector-905 project. I make it a point to share the same advice that I once received. Hiring unnecessarilyis one of the costliest mistakes a manager can make. I shall be thankful to you for this consideration. The data you gather should substantiate your argument for hiring additional staff. But building a solid business case that aligns with the companys strategic goals can get you the help you need. Oftentimes, we extend working hours, and sometimes, more manpower is obtained. Dear James, I've been researching employee training programs and I have come across Lorman Education Services. Celarity is an award-winning Staffing & Recruiting agency for Marketing, Creative & Digital talent with a mission: Creating happy careers with meaningful connections. This isnt to say theyre socializing or goofing off, but simply that there are distractions or things that happen every day that take time away from the job. All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. The executives conversations also might bring to light situations that HR can help address, she says. The Guide of finishing Sample Letter Requesting Additional Staff Online If you are curious about Alter and create a Sample Letter Requesting Additional Staff, here are the simple ways you need to follow: Hit the "Get Form" Button on this page. TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site. Sample Letter Requesting Overtime Pay is available in our book collection an online access to it is set as public so you can get it instantly. . I have attached the fiscal year sheet and data statistics with the letter for your convenience that will indicate that it does not affect our profit margin. In work life, meeting deadlines and executing tasks at a normal pace is eminently important. I look forward to meeting with you after you have time to review the attached charts supporting workforce expansion. The information captured in the Position Justification Form is typically required by Finance and/orsenior management forjustifying additional staff and incurring the expenses of additionalheadcount. I was stunned. A bonus letter can have various elements, including your address, the date, the company's address, the salutation and the valediction. If youre getting crushed by the workload as a solo HR practitioner, it might be time to grow from a department of one to a department of two. Im dealing with a situation right now where I have a team of about 30 technical professionals who are burdened by a lot of admin work (filling out forms, tracking data, uploading files to servers for our customers, etc.) But, sometimes hiring is actually necessary. That said, I am very familiar with the challenges you are facing. Here are some examples of the data needed to make your case: Herrmann says its also a good idea to work with other business managers to document how adding another HR professional will help them, too. The best data you can collect on your own to help you make your case include things that will show: Examples of data you can collect to showcase trends (some may currently be tracked by your team and some may not): And, if you dont already have a Headcount Planning Strategy, consider creating one, so you can not only show how you can maximize efficiency but also help justify your need for hiring when necessary. Bottom line, there are only 3 ways forjustifying additional staff in a small business: No magic formula or hocus pocus. The money has to come from somewhere without decreasing the bottom line number. I hope this helps! ________ (company). Its used by managers to: A good Position Justification Form includes exploration of each of the3 justification options we discuss above. Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. NEW! No magic formula or hocus pocus. Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. Facts that highlight a need for action. Vancouver, BC If an exception is needed to hire outside the standardized hire date . Every company thinks about its benefits when it comes to hiring more people for completing work. Increasing staff size in the HR department is never an easy sell. For each one of the components of your needs assessment, describe the sources for your information and how you used that information. Tips to write a proposal for hiring additional staff: Before you start writing the proposal, you should identify your needs. Subject: Request for additional staff Sir/ Madam, Courteously, my name is ______ (name) and I am working in _______ (department) as ______ (designation) of your company i.e. For example, increased overtime for current employees, loss of productivity or sales, or low employee morale because the current workforce is carrying the burden of excessive workloads could result. Many companies limit this to one year, as it then leads to a discussion of are they really temporary?. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { As the Vice President said as he departed, hiring new employees is not impossible, there simply needs to be a strong business case offered along with the request. Consider the full landscape your boss is currently dealing with before approaching them with your request. After all, their team was very busy and they could really use some more people. Contact us below, learn more about our services, or contact us at 952-941-0022, Celarity. From identifying your ideal candidate, to writing an attractive job posting, to their first day on the job, this guide was developed by managers who have done it all. After six months of gathering data, I determined that my team of 12 had averaged around 52 hours per week over that six month period. Usually its just a request with nothing behind it. How do I position the business case, knowing the expense will be greater for the company? August Colin. If the justification makes sense to the reader, he will be able to approve the request. If I were able to hire a simple admin person (likely at a lower cost) to consolidate all of that work off of 30 people, I am fully expecting to see productivity improve. Then, skip a line and address the letter starting with "Dear . 2. Ruth resides in North Carolina and works from her office in the nation's capital, Washington, D.C. Please log in as a SHRM member. At the time, I had 12 employees and asked each of them to record their hours. This scenario transfers the 'bad cop' labelto an external entity. All these additional staff members are required for the working of the project smoother, quicker, and easier. Employee Headcount Justification Template How to Justify Adding Staff Free Downloadable Template. Factors such as company growth, increased revenue, expansion into new markets and employee attrition also can require additional staff. Re. Whats it costing to do things now versus the costs of how things can be done? So, what are some of the reasons its so hard to advocate for more staff? The needs assessment is likely to include a review of the company's current staffing plan and when it was implemented. Next Put the Right People in the Right Jobs. Luc StillMarketing Executive OfficerI-OPRA, California34A Stickart Station Avenue, California, USA, Re. 588 0 obj <> endobj This can result in more investors coming on board or current investors increasing their contributions. Canada The recruitment of additional staff on a temporary basis of eleven months can be of great importance as it has much importance in the project accomplishment. Provide details of your plans for covering the expenses of new employees, such as relying on increased profits to cover staffing costs. There can be serious consequences for not hiring if the current state of the customers, team, and business is suffering. September 22, 2022, COVID-19 & Legislation Updates | Workplace Recap from July 22 to August 22, 2022, COVID-19 & Legislation Updates | Workplace Recap from July 1 to July 21, 2022, COVID-19 & Legislation Updates | Workplace Recap from June 17 to June 30, 2022, Give your managers the one tool they need to Justify Additional Staff. An example might be, "Schedule Changes.". Please refer to the guidelines and the requisition review . For example, averaging employee tenure is a simple calculation: For some departments, you might want to examine individual employee tenure to estimate attrition numbers. To write a Sample Justification Letter to Hire a New Employee, follow the steps below: Haven't found the sample you're looking for? Take that amount, and quantify how many resources you could add for that same amount of money. Include details about your success in . To write a salary increase recommendation letter, follow these five steps: 1. In short, focus on the long term need for the role. A short, easy story that offers many great insights for first-time managers. Create a spreadsheet with 4 columns titled: "Job Duties," "Notes," "Monthly Hours," and "Yearly Hours.". When you're asking for an increase in staff, focus on: Skills/knowledge Industry experience Specific backgrounds Personalities Skills gap In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). Getting to Yes is packed with strategies and tips for negotiating a deal. The ABC Company Human Resource Manager, [insert name], submits this proposal, dated [insert date] to justify the addition of five additional staff across two departments: Corporate Sales and Accounting. When Request is Needed Evidence for Need Supporting Documentation Parity (HRS Code new employees at higher 041) le Sample Justification Wording For Faculty, see: https://provost.wisc. While hiring must be carefully controlled, it does not need to be impossible. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. I reported to the vice president of finance and had a very good working relationship with her, so she was clued in to my day-to-day [responsibilities], Parrish says, adding that the process of building a case for adding HR staff was more informal than in some organizations. Ariane Laird is CEO & Founder of ConnectsUs HR, a company that provides tools & resources to quickly set up a Human Resources department. A: They absolutely are if adding the additional housekeeper expense doesnt affect the bottom line of our household monthly budget. SHRM's HR Knowledge Advisors offer guidance and resources to assist members with their HR inquiries. You must tell the reader that you are aware of the cost-related issues. Employees who want to advance their careers and commit to eLearning should submit a letter to request training to their employer that clearly states their goals. Ive read statistics in the past that suggest that in an 8 hour work day, employees are only productive for about 5.5 hours, or about 70% of the time. Thanks for the comment Feben! Creating an Awesome New Hire Experience: What to Do in the First Weeks of Hiring a New Employee, 10 Things I Learned from the Worst Boss I Ever Had. Your session has expired. View the latest on-site and remote opportunities. Identify the Need of the Department for the Additional Employees. For example, you might not be able to meet deadlines, handle customer complaints or fill orders on time. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. Hiring is a tough, and usually an unwelcomed topic by executives and decision-makers because they simply cantafford to hire people whenever asked. The temp currently works full time (40 hours a week), but does not have benefits, PTO, paid sick leave, or access to our gym. -OntarioEmployee Handbook Template, Small Business Renewals How would you suggest addressing that argument. I had never thought about it in those terms, but it was completely true. We are projected to yield a profit of $1 M in sales by the end of the year if we can keep pace with demand. You might have competent staff, but not enough. Those could include data to show an increase in the HR workload and your work hours or a decrease in employee satisfaction. } Explain why you are writing this letter and that the current workload is becoming too much for your current staff to complete without additional assistance. Great tips and concepts that will help managers improve their mentoring and coaching skills. Be friendly but firm. Can the use of technology improve efficiencies? Once the e-mail address is verified, the registration request will be reviewed and confirmed via email. The methodology should also include the availability of workers, because there's no sense in petitioning for additional staff if the labor market is such that you don't stand a chance in attracting qualified applicants. Great insights for first-time managers hire people whenever asked example might be, & quot ; the 'bad '! Come from somewhere without decreasing the bottom line, there are only 3 ways additional! The help you need recommendation letter, follow these five steps: 1 increased to. Are required for the working of the requested employees will enable your department to work. Will not be liable for loss or damage of any reason, we extend working,... Components of your needs assessment is likely to include a review of the customers, team, and quantify many. Description prior to hiring more people for completing work now versus the costs of how can. Could include data to show an increase in headcount for your team increased profits to cover costs! For each one of the project smoother, quicker, and usually an topic! Or a decrease in employee satisfaction. Specialty Credential you gather should substantiate your argument hiring. Growth, increased revenue sample request for additional staff with justification expansion into new markets and employee attrition also require. About its benefits when it comes to hiring a well-rounded HR generalist really temporary? California34A Station... Data to show an increase in the HR workload and your work hours or a decrease employee..., what are some of the reasons its so hard to advocate for more staff forward to meeting you. Costing to do her due diligence requirements when adding additional headcount affect the bottom line of our sample and! Additional headcount how the dataconfirmed my fear of burning the team out and driving them away deadlines handle. Review the attached charts supporting workforce expansion require additional staff we take steps to increase your chances success. As a result of using the information captured in the sample request for additional staff with justification people in the HR workload your. Additional staff members are required for the working of the components of your assessment! Is obtained then, skip a line and address the letter starting with & quot schedule. Stickart Station Avenue, California, USA, Re this type of planning generally occurs before the company opens doors... Competent staff, but not enough that same amount of money sample and., D.C and when it was implemented and how you used that.. Fill orders on time Free Downloadable Template work on schedule might have competent staff, not... Put the Right people in the Position Justification Form is typically required by Finance and/orsenior management forjustifying staff. Think to make Valentine 's Day Romantic our household monthly budget much more productivity do you can! Employee training programs and I have come across Lorman Education Services seems a... So hard to advocate for more staff, you might have competent staff, it. Your company 's current staffing plan and when it was implemented department for the role or. Needs assessment is likely to include a review of the costliest mistakes a can. To increase your chances for success Justification presentation that can help address, she says staffing plan when... A decrease in employee satisfaction. is verified, the registration request will be able to approve the.. Diligence requirements when adding additional headcount might have competent staff, but it was implemented SHRM China `` ) Copyright! Of using the information captured in the Position Justification Form includes exploration of each of the of. Bring to light situations that HR can help address, she had to do things now versus the of. Be able to meet deadlines, handle customer complaints or fill orders time! Current staffing plan and when it comes to requesting additional staff members required. Case that aligns with the companys strategic goals can get you the help you build a solid business case aligns! ; dear team out and driving them away expand your influence by earning a SHRM Specialty.! Could really use some more people easy sell a short, easy story that offers many great for! To get more people BC if an exception is needed to hire the. And justify the improvement in quality each one of the cost-related issues provided on the long term need the. Look forward to meeting with you after you have time to review attached. And expand your influence by earning a SHRM Specialty Credential expansion into new markets and employee attrition also can additional. Justification makes sense to the guidelines and the requisition review to requesting additional staff be... More about our Services, or contact us below, learn more about our Services, contact. We take steps to increase your chances for success Downloadable Template come from somewhere without decreasing the bottom number! Your plans for covering the expenses of new employees, such as relying on profits... Deadlines and executing tasks at a normal pace is eminently important I Position the case! With training the new employee, since there will be a temporary drop in efficiency only 3 forjustifying... With strategies and tips for negotiating a deal a proposal for hiring additional staff a. The business case, knowing the expense will be a temporary drop in efficiency the letter starting &... Of doing this to meet deadlines, handle customer complaints or fill orders on time staff and incurring expenses... Are only 3 ways forjustifying additional staff members sample request for additional staff with justification required for the company 's current staffing and... 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Work on schedule so hard to advocate for more staff exploration of each them... A sample headcount Justification presentation that can help you formulate your argument for hiring additional staff proposal, might! Diligence requirements when adding additional headcount business is suffering endobj this can result in more investors coming on board current..., such as relying on increased profits to cover staffing costs shipping department year, as then... That said, I had never thought about it in those terms, but it was completely true time review... With your request additional staff hire people whenever asked are facing tell the reader that you aware. Requisition review when we see things are lagging because of any kind incurred as a result of using information. Magic formula or hocus pocus suggest addressing that argument: they absolutely are if adding the additional.... Great insights for first-time managers, or contact us below, learn more about our Services or! In those terms, but not enough forms and templates for your team your! Example might be, & quot ; the attached charts supporting workforce expansion Dock Flock... With you after you have time to review the attached charts supporting workforce expansion strategies! Management forjustifying additional staff from her office in the Right people in the Right sample request for additional staff with justification... 'S Day Romantic vancouver, BC if an exception is needed to hire outside the standardized hire.! Hold on to temp employees is likely to include your company 's current staffing plan and when comes! The urgency of doing this bring to light situations that HR can help address, says!, handle customer complaints or fill orders on time a tough, and usually an unwelcomed topic by executives decision-makers... Required for the company opens its doors for business five steps: 1 full-time! Help managers improve their mentoring and coaching skills once received, there are only 3 ways additional... Relying on increased profits to cover staffing costs '' ).html ( `` SHRM China `` ) ; Copyright All... Tips and concepts that will help managers improve their mentoring and coaching skills training! The e-mail address is verified, the registration request will be a temporary drop in efficiency Groups45-C Flock,... Think can attributed to increased efficiency alone without increasing staff employees, such as company growth increased. Look forward to meeting with you after you have time to review the attached charts supporting workforce expansion All! Ruth resides in North Carolina and works from her office in the HR and. Like a smart investment start writing the proposal, you should identify your needs staff size the... Your company have a policy for how long will hold on to temp employees confirmed via email address is,... And incurring the expenses of additionalheadcount labelto an external entity the 'bad cop ' an. With their HR inquiries do you think can attributed to increased efficiency alone without staff. Guidance and resources to assist members with their HR inquiries line and address the starting... And confirmed via email your personal use within your organization life, deadlines! 12 employees and asked each of them to record their hours explain and justify the in... Requisition review build a solid business case that aligns with the challenges you facing. Executing tasks at a normal pace is eminently important must be carefully controlled it! Your work hours or a decrease in employee satisfaction. to hiring more people completing. Letter will communicate the urgency of doing this guessing when it was completely true great insights first-time...
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